BillingPlatform for NetSuite
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Infinet Cloud MyPay

Quadient Accounts Payable by Beanworks

Status: Unverified

Eliminate data entry by up to 83% with accounts payable automation for NetSuite users. Manage invoices, POs, payments and, expenses in a central, cloud-based platform.

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Description

Visibility and control for your entire AP process

Free your team from time-consuming manual AP. Quadient AP integrates with NetSuite, to provide accounting teams 360-degree visibility and control of all four key accounts payable workflows in one place. From purchase orders, invoices and expenses, to online payments, all AP processes can work seamlessly together in the same system. This means no loose spreadsheets, import/export errors or missing information.

Key Benefits

  • Reduce the cost of invoice processing by 86% and eliminate data entry
  • Increase control & reduce risk across the entire AP process
  • Centralize AP online for multiple locations & legal entities
  • Quickly find any AP document & see all workflow steps completed
  • Empower your remote team with automated approval routing

Customer Quote

When you’ve got an $86,000 invoice that needs to get approved, you’ve got to make sure everyone is looking at it. With our previous process, that took a lot of time. Now, we’ve cut that process down by three business days because we don’t need to go search the AP inbox and follow up with every person who needs to approve and see where we’re at.

– Miryana P., Corporate Controller, GoSecure

NetSuite + Quadient AP Highlights:

Quadient AP receives and codes your invoices, emails them for approval, and syncs them into NetSuite. Once your invoices have been approved, they automatically match to payments, helping eliminate the risk of duplicates and ensuring your vendors get paid on time. Combining AP data, invoice images and reporting, you gain better visibility into outstanding liabilities across all of your legal entities or locations.

FEATURES

Enable a Hybrid Workforce

With Quadient AP, your finance team can manage AP from anywhere, whether they are in the office or working remotely.

  • Eliminate paper-based processes and face-to-face interactions
  • Easily approve and release vendor payments from anywhere
  • Gain visibility across the entire AP workflow
  • Centralize AP online for multiple locations & legal entities
  • Unlimited seats on all plans

Reduce Risk With Greater Controls

Use custom rules to automate every step of your AP team's workflow. Easily route approvals to the right team member at the right time from anywhere.

  • Automatically detect and prevent duplicate invoices and payments
  • Centralize AP online for multiple locations and legal entities
  • Real-time reporting of all your AP data in an easy-to-use dashboard
  • Eliminate fraud with automated 3-way matching with invoices, purchase orders, and item receivings

Cut Costs and Speed Up Data Entry

Reduce your team's time spent on data entry, Quadient AP is enhanced with AI, radically increasing the speed and accuracy of invoices being uploaded.

  • Save $13 per invoice on your cost of managing AP
  • Code multi-currency invoices
  • Connect multiple different ERPs to a single Beanworks instance
  • Quickly find any AP document and see all workflow steps completed
  • Securely store AP documents in the cloud for at least 7 years
  • GL smart coding feature codes invoices with one click; Quadient enters your invoice header data with 99% accuracy

Enhanced Payments Capabilities

Save time, increase control and eliminate duplicate payments with vendor payments automation.

  • Set up a reliable and transparent approval process for vendor payments, and easily look up the status of payments at any time.
  • Reduce reliance on paper checks
  • Match payments made from Quadient AP or from Netsuite to their invoices
  • Make payments directly from Quadient AP, using any bank account or payment method, including ACH, EFT, check, virtual credit card, and wire transfer
  • Submit your payments batch to signing authorities for approval in seconds. Auto-match invoices, payments, POs, and backup documents.