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Fyle

Status: Unverified

Fyle’s expense management app allows your employees to track their expenses right at the time of spend with a single click. They can scan paper receipts right from their mobile. Additionally, they can upload receipts from their email using our Gmail and Outlook add-ins, or from everyday productivity tools like Slack, MS Teams, or even their text messages. This connector integrates NetSuite’s ERP with Fyle for seamless exchange of expense-related data- including expense reports, receipts, expense categories, approval status, employee details, GL codes, and payment statuses.

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Description

Modern expense management with real-time feeds on your existing credit cards

Fyle has the singular aim of reducing the time spent on expense management. Nestled within everyday tools like SMS, Gmail, Outlook, Slack, MS Teams, and email, Fyle provides employees a unique way of submitting expense receipts on the go.

With real-time credit card feeds that provide instant visibility into card spend patterns, finance teams can stay on top of employee spend and ensure continuous compliance and control.

Why employees love Fyle

Fyle is easy to use and easier to adopt. Employees do not need to be trained on yet another app to submit their business expenses. Fyle works where employees work, in daily apps like SMS, Gmail, Outlook, Slack, MS Teams, and email forwarding. With just a single click, employees can attach receipts, save draft expenses, or submit expense reports.

Why finance and accounting teams love Fyle

Fyle automates every step of the expense management process so that accounting teams can close their books on time. With real-time card feeds, accountants do not have to rely on broken bank feeds to reconcile expenses that happened weeks ago. With instant insights into card spend data, admins can take quick remedial action on fraudulent transactions or suspicious spending behavior.

Additionally, Fyle also provides real-time policy checks, project and department-based spend controls, digital audit trails, ACH reimbursements and rich spend analytics to make expense management a truly seamless experience.

Key Benefits

  • Easy receipt tracking from within everyday apps
  • Real-time credit card feeds for all Visa and Mastercard cards for increased visibility and control
  • Policy rules engine with real-time checks for continuous compliance
  • Project and department-based budget spend controls
  • Deep integration with NetSuite with support for multiple dimensions.

Customer Quote

Our biggest problem was that our employees weren’t turning in their expenses. So, we wanted to make the end user experience easy and efficient. Fyle helped us do that, and now we are able to close our books faster and our reimbursement cycles have shortened.

– Brad Satler, CFO, TST Constructions

How it works

As soon as employees swipe their card anywhere, they receive an instant notification via text message or Slack requesting a receipt. Employees can reply to the notification with a picture of the receipt right away, and it gets automatically matched to the right expense.

Alternatively, employees can also submit receipts via Gmail, Outlook, Slack, MS Teams, or Slack with a single click. Fyle’s OCR extracts data automatically and maps it to your Charts of Accounts. All expenses are automatically checked for policy violations right at the time of submission ensuring continuous compliance.

With complex approval workflows, accounting teams can ensure that all expense reports are approved on time. Approved expenses are then pushed into the payment queue for payment via ACH (US only) or into NetSuite.

Fyle has a powerful, two-way integration with NetSuite. All expense-related data including Receipts, Employee and Vendor data, Charts of Accounts, Tax Information, Classes, Projects, and other custom dimensions get mapped automatically.

FEATURES

Easy receipt submission

Fyle sits within everyday applications like SMS, Gmail, Slack, MS Teams, Outlook, email forwarding, phone gallery, or native Android or iOS applications.

Users can just take a picture of their receipt and text it to us. Fyle’s AI will automatically create an expense, extract the necessary data, code expenses according to your GL, and save it!

Direct integration with your credit cards

Fyle's direct integration with card networks like Visa and Mastercard, allows admins to get real-time visibility into spend as it happens.

Users get instant transaction alerts via text. All they have to do is reply to the message with a picture of the receipt and Fyle will match it to the right card expense, automating reconciliation.

Get insights into spend patterns, and fraudulent or suspicious spending activity instantly without having to rely on broken bank feeds or lengthy card statements at the end of the month.

Continuous compliance

Fyle ensures that all expenses submitted are compliant with your internal policies, even before an expense report is submitted for approval.

Real-time violation flags, as well as audit trails, allow you to know when and where something has gone wrong, so you can take action immediately.

Project Spend Tracking & Budget Controls

Track expenses for all your projects, accurately capture data like Cost Codes and Cost Types, define project specific rules and more.

Assign budgets for teams, cost centres, and projects, and keep track of spend against the allocated budget.

Keep a tight control on spending by getting alerts when threshold limits are reached or when the budget is exceeded

Bidirectional, tight-knit integration with NetSuite

Export Reimbursable and Credit Card Expenses as Bills, Journal Entries, Expense Reports or Credit Card Charges.

Import Chart of Accounts, Employees, Vendors, Projects, Customers, Classes, Departments, Items, And Custom Fields (Lists, Records, Segments) to ensure expenses are coded accurately.

With a dedicated integration portal, see and update all your configurations, export statuses, logs, and error notifications in a single place.