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Kefron AP

Status: Unverified

Kefron AP provides automated invoice data capture, coding and approval workflow, PO creation and 2-way or 3-way matching. Kefron AP is cloud-based and supports multiple document types – first generation pdfs and scanned invoices, multiple entities, currencies and languages as well as multiple business rules. Kefron AP is supported in the UK and Ireland by in-country business development, implementation and support teams.

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Description

Kefron AP – Super-accurate, adaptable and easy-to-use Invoice Automation

Kefron AP delivers a pure invoice automation solution for super-accurate data capture, high adaptability to business processes and rules, with a simple and intuitive user interface for quick and easy user adoption.

Kefron can capture data from scanned invoices and first-generation pdfs and can be configured to provide workflows, matching and approval processes to suit your current procedures so they don’t have to change.  Kefron AP also facilitates multiple business rules supporting multi-entity, multi-currency and multi-language processing.  Our API enabled Netsuite connector provides easy and fast data transfer between Kefron AP and Netsuite.

With UK and Ireland based in-country sales and support we provide a fully managed set-up and support service so your staff don’t need to become experts in data capture overnight.

Key Benefits

  • Handles paper, 1st generation and scanned pdfs, and html formats using email, scanner press-to-send or drag-and-drop upload methods.
  • Captures up to 100% of required fields to eliminate manual data entry and provides end-to-end productivity gains of over 75% enabling staff refocusing, redeployment and savings.
  • With out-of-the -box configuration, Kefron AP adapts to any invoice processing scenario including multiple entities, business rules, currencies and languages so you don’t have to change your processes.
  • Super smart and easy-to-use interface makes user adoption straightforward and fast and with Netsuite approved integration data is easily exchanged between systems.
  • Managed set-up and support services means your AP team members don’t have to become data-capture experts.
  • UK and Ireland based in-country sales, implementation and support services.

Customer Quote

“Kefron AP provides connectivity with Netsuite, our accounting platform, facilitates significant automation, along with a robust OCR process and simple to use/configure UI. Processing AP was a highly manual task that took up a significant amount of time and resulted in a large number of manual input errors. Kefron has automated all that, freeing up substantial resource to focus on more valuable work, as well as reducing errors.”

– Freetrade

Kefron AP – Everything you need for invoice automation out-of-the-box

  • Invoice Format flexibility – handles paper, 1st generation and scanned pdfs, and html formats using email, MFD or drag-and-drop upload methods.
  • Automatic Data extraction – reduces manual entry – reduces human error & speeds up the data entry process (Up to 100% of invoice data automatically entered)
  • Automatic Duplication and Business Rule check – eliminates duplicates from the system – no more time wasting on duplicate handling and ensures compliance with your invoice processing rules and policies.  Detects missing PO numbers for supplier notification
  • On-screen exception handling – easy management of exceptions using on-screen tools and inputs from finance system (GL codes, supplier lists, PO data etc.)
  • Non-PO invoices – automatic coding of invoices – reduces coding error and speeds up coding process and provides a digital approvals process – allows approvers to approve invoice anytime anywhere – avoids delays and there’s no more chasing of approvers
  • PO invoices – automatic 2- and 3-way matching – speeds up matching of PO, invoice and Goods received note
  • Supplier portal – Supplier status and query management – suppliers can check their invoice status in the system – seriously reduces telephone queries and re-sending of invoices
  • Online invoice storage – no more missing or misfiled invoices
  • Audit Trail – All activities tracked and recorded in the system – easy to check actions taken on each invoice – ideal for auditing
  • Reports- Reports on the process performance – Volumes, speed and duration of processing as well as Reports on data – Invoice volumes and values at each stage.
  • User permission control – segregation of duties – improves fraud mitigation and provide audit trail
  • Phone & tablet optimised – allows remote working and particularly remote approvals
  • PO Creation – Allows creation of POs in the system – no need to use expensive PO modules in finance system – cost saving
  • End-to-end process productivity gains – 75% time saving delivered by all of the above = cost savings / redeployment of staff / recruitment avoidance / more work with same staffing levels
  • End-to-end Process visibility – Enables improved workload, process and resource management – really helps with conformance to pay-on-time legislation in the UK
  • Clean validated data transfer – Ensures only clean validated data is transferred to finance system
FEATURES

Built for Netsuite Kefron AP Connector

Kefron AP comes with a pre-built Netsuite connector to make data transfer to and from your Netsuite system as easy and seamless as possible.  Your Netsuite system will remain the master system ad Kefron AP will use your Netsuite data such as supplier list and codes, tax and GL codes and purchase order or GRN data to validate invoices.
In turn, Kefron AP will enable fast and automated processing of accounts payable invoices so that only clean, validated data is passed to your Netsuite system for payment processing.

Super-Accurate Data Capture

Kefron AP employs machine learning, data-layer smart capture and up to 3 individual OCR engines to ensure optimum capture of required data from all document types: first generation pdfs, scanned documents and html format invoices.
Only missing or truly illegible data is passed to clients as exceptions.   Kefron also provide a managed set-up service and in-country support so your AP team don’t have to become data capture experts.
Finally, Kefron AP supports the capture of multiple data fields so you can capture supplementary data and references in addition to the standard invoice data.

Highly Adaptable out-of-the-box Configuration

Using configuration rather than custom development, Kefron AP is designed to accommodate a wide range of processing scenarios from simple to the most complex.  This adaptability means we can easily handle multiple entities with different business rules per entity, per document type or per supplier.  Kefron AP can also be configured to handle multiple-currencies and supports invoice capture in multiple languages.  Kefron AP will suit your workflows with lots of flexibility -  from single approver to group, hierarchal or joint approval processes for non-PO invoices to 2-way and 3-way matching for PO matched invoices.

Smart and Intuitive - for rapid and easy User Adoption

Introducing new technology to any organisation can be tricky.  That’s why Kefron AP is designed with the end-user in mind.  With a smart, intuitive user interface, users can be trained to use the system in  a short online tutorial.  Additional features also make life easier – automated and memorised coding, percentage coding, configurable tolerance levels, the supplier portal and an in-system messaging  function all help smooth the day-to-day work of AP team members.  With all team members using the same system, collaboration and remote working is particularly easy.
For AP managers, end-to-end visibility and control provide an overview of their AP processing that would never be possible in a manual process.  Standard out-of-the box reports also provide all the data they’ll need to optimise the process.

Minimum 'red-tape' to buy, deploy and use

Kefron AP has a simple per-document pricing structure for unlimited users which means you don’t need to worry about controlling who can and can’t use the system to approve invoices.  Our UK and Ireland based business development team are on-hand to lead through the purchase and specification process and a dedicated project manager will be appointed from our experienced project team to on-board you successfully and train your team – normally within eight weeks.
Our team will also set-up the data-capture process for you and on-board each new supplier to ensure new invoices are captured smoothly.  Kefron AP clients enjoy 99.9% uptime and we have a local support desk to deal with any queries and your account manager will remain on-hand to ensure you remain fully satisfied with the system.