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Zip – Modern Spend Approvals

Status: Unverified

The SuiteApp provides a standard web API to read, create and update NetSuite records so customers can fully integrate Zip’s modern spend approval solution with their NetSuite instances.

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Description

Zip is a leading intake-to-procure solution.

Zip provides one place for any employee to initiate a purchase or vendor request, and routes the request across finance, legal, IT, security, and other teams, before connecting into Netsuite. The Zip integration with NetSuite automates vendor creation and purchase order creation, and syncs your NetSuite vendor master.

Key Benefits

Zip dramatically increases employee adoption of your procurement processes upstream with a consumer-grade intake platform. Zip’s intuitive intake asks conditional questions and loops in the right cross-functional stakeholders at the right time (e.g. a request for a software purchase automatically triggers an IT review step). Leveraging robust conditions, Zip will dynamically add in vendor creation and PO creation integration steps in the workflow (e.g. a request is submitted with a new vendor, Zip will automatically add a new vendor integration step), allowing your business to maximize benefits across: spend control, operational efficiency, and mitigating business risk.

Control Spend:

Maintain financial integrity with a centralized purchasing process that increases spend visibility. Zip customers have achieved up to 90%+ PO-backed spend and greater spend visibility leading to millions of dollars saved.

Increase Operational Efficiency:

Minimize time spent in manual procurement operations and redirect employees’ time to high value-added activities with 1 place for intake-to-pay.

spent in manual procurement operations and redirect employees’ time to high value-added activities with one place for intake-to-procure.

Mitigate Business Risk:

Maintain compliance & minimize the risk of data breaches by using purchase requests and vendor onboarding as the control point for business risk.

Integration Overview:

Upon connecting Zip and NetSuite, Zip will initiate a daily sync (pull) process to sync Subsidiaries, GL Segments, custom fields and the existing vendor list from NetSuite to Zip. This will provide the core NetSuite data in Zip that customers need to create new vendor and PO records in NetSuite. When a Zip user submits a purchase request with a new vendor, there will be a step in the approval workflow to onboard and approve the new Vendor in Zip and create the new vendor record in NetSuite. Following a series of cross functional approvals in Zip, there will be a step in the approval workflow to generate a PO in NetSuite.

FEATURES

Single Point of Procurement Intake

Point requesters to Zip for all of their indirect purchasing needs. Gather purchase order details easily from requesters through an intuitive intake form, reducing the burden on Procurement to manually create POs. Provide requesters visibility into the status of their request throughout the approval process while providing spend visibility to AP.

Seamless vendor onboarding

Leverage the Zip vendor portal to security gather risk assessments, tax documentation and banking information for new vendors. Route these materials to AP for review. Upon approval, create a new vendor in NetSuite via the integration.

Streamline Approvals with Configurable Workflows

Decrease security and contract risk while streamlining the approval flow by designing highly intuitive parallel approval workflows across Finance, Legal, IT, Risk and Security. Drop request cycle time by 35%+ and automate once-manual processes, simultaneously elevating procurement’s internal brand and tracking cross-functional teams’ cycle times for the first time ever.